Assistant Clerk/Magistrate Job Description
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- The duties of the Assistant Clerk/Magistrate are listed below. The assistant clerk must be able and willing to help as needed in other areas of the management of the town and work with other departments to accomplish the tasks at hand.
- Take utility payments from the public and make deposits to the appropriate utility board accounts daily
- Answer the phone and relay messages to the appropriate department
- Answer questions either by phone or in person as the public inquires
- Invoice fire calls
- Assist Town Clerk with Filing
- Mail out business License
- Make sure all supplies are stocked throughout the Town Hall
- Keep your office neat and clean
- Assist/ Clean the Town Hall weekly. (Includes taking out the trash, cleaning the bathrooms, sweeping and dusting.)
- 10. Receive all incoming mail and distribute it to the appropriate department
- 11. Program weather Radios.
- 12. Work Town events as needed
- 13. Take payments for court related charges and reset court dates
- 14. Prepare Town Hall for Court and Council Meetings
- 15. Take payments at Court on the First Thursday of each Month
- 16. Receive Cash Bond Payments and send Orders of Release to the Jail
- 17. Keep track of defendant’s that are on payment review
- 18. Help Clerk Prepare for court
- 19. Take payments for accident reports
- 20. Make copies and fax for the public as asked
- Help Clerk with Various task as needed